Use saved prompt templates
A prompt template is reusable prompt text with a title and a list of contexts where it may be offered. Templates are how a prompt that worked once becomes a prompt the whole team uses.
Where they live and who can use them
Templates are managed under Settings → POM AI → Prompt templates, available to administrators and editors.
They are stored per site and shared by everyone who can use the tools. There are no private templates — treat their contents as internal shared text, and never store customer data or credentials in one. See Keep sensitive information out of prompts.
How a template behaves in a tool
On a tool whose context matches, a dropdown appears above the prompt field, labelled Select template to append to prompt textarea. Choosing a template:
- loads its prompt text;
- appends it to whatever is already in the field, on a new line;
- resets the dropdown so you can apply another.
Three consequences follow from append:
It never overwrites your work. Text you have already typed is kept.
You can combine templates. Applying two adds both, in the order you applied them.
Applying twice duplicates the text. If you select the same template again, its text is added a second time. Clear the field if that was not intended.
The six contexts
Each template is assigned to one or more contexts, which decide where it appears:
- Post writer
- Texts generator
- Landing generator
- Full texts copywriting
- Image generator
- Image improver
The Landing generator context is retained so existing template assignments are not discarded. No active tool currently consumes it.
Contexts overlap deliberately
The matching is broader than exact equality, which is worth understanding:
| Tool context | Also offers templates saved for |
|---|---|
| Post writer | Texts generator |
| Landing generator | Texts generator |
| Full texts copywriting | Texts generator |
| Image improver | Image generator |
So a template saved under Texts generator appears in the post writer and the site-wide copy tool. Its landing-generator match remains stored but is not currently used. A template saved under Image generator also appears in the image enhancer.
Use that: put general writing conventions — your exclusions, your terminology rules — under Texts generator once, and they are offered across every writing tool.
Templates saved under a specific context appear only there.
When no template matches
Instead of an empty dropdown, the tool shows an explanatory message saying you have no saved templates yet, that you can write a prompt manually, and that templates can be managed in the POM AI settings.
Seeing that message means no template matches this context, not that templates are broken.
What belongs in a template
Good candidates:
- a prompt structure your team should reuse — reader, must-haves, exclusions;
- constraints that apply to a kind of content, such as do not invent company history;
- a house description of the register;
- image prompt skeletons with your palette and composition conventions;
- anything a colleague discovered by trial and error.
Poor candidates:
- anything already in the business description, which is sent automatically;
- one-off prompts for a single piece of content;
- instructions that fight a form control, such as length or style;
- anything containing confidential information.
Templates are starting points
Because a template appends rather than replaces, the natural workflow is: apply the template, then edit the field for the specific case. Write templates as skeletons with obvious gaps rather than as finished prompts.
A template that ends with Must cover: … invites completion. One that reads as a finished prompt tends to get used unedited.
Length
A template's prompt is limited to 4,000 characters. A counter below the field shows the remaining allowance and submission is blocked when it is exceeded.
Aim well below that. Remember that a template's text becomes part of the prompt, and the prompt is part of what an operation costs.
Getting started
You do not need a library. Three templates cover most teams:
- House rules under Texts generator — your exclusions and terminology, offered in every writing tool.
- Article skeleton under Post writer — reader, must-haves, exclusions, with gaps.
- Image conventions under Image generator — palette, composition and the instruction to avoid text in images.
Add more only when a real need appears.