Maintain prompt templates
A template list is useful when it is short and current. Left unmaintained it becomes a dropdown of near-duplicates that nobody trusts, and people go back to writing prompts from scratch.
The saved templates table
Settings → POM AI → Prompt templates lists every saved template with four columns:
| Column | Shows |
|---|---|
| Title | The name shown in the tool dropdowns |
| Contexts | Where the template is offered |
| Prompt preview | The first words of the prompt text |
| Actions | Edit and Delete |
Templates are listed alphabetically by title, which makes the title the main organising tool. A shared prefix — House rules — …, Article — …, Image — … — keeps related templates together.
Editing
Select Edit on the row. The form below fills with the existing title, prompt text and contexts, and the heading changes to Edit template. Change what you need and select Update template.
Cancel edit returns to the empty form without saving.
The same validation applies: title, prompt and at least one context are required, and the 4,000-character limit is enforced with a live counter.
An edit takes effect immediately and applies everywhere. Existing content already generated is unaffected — templates only matter at the moment a prompt is composed.
Deleting
Select Delete on the row. A confirmation asks Delete this template? before it is removed.
Deletion is immediate and there is no undo. If a template might be worth keeping, copy its text somewhere before deleting.
Notices
The page reports the outcome of every action:
| Notice | Meaning |
|---|---|
| Template saved | A new template was created |
| Template updated | An existing one was changed |
| Template deleted | It was removed |
| Please complete title, prompt and at least one context | A required field was empty |
| The prompt cannot exceed 4,000 characters | Over the limit |
| Template not found | The template no longer exists — probably deleted in another tab |
Keeping the list healthy
Review it once or twice a year, or whenever someone says they could not find the right template.
Merge near-duplicates. Three templates differing by one clause should be one template with a gap to fill in.
Delete what nobody uses. A template that has not been used in a year is noise in the dropdown.
Fix stale content. Templates referring to discontinued products, old terminology or superseded positioning produce wrong copy quietly.
Move universal rules upstream. If a template only ever restates something that should be permanent — your terminology, your standing exclusions — put it in the matching vocabulary or restrictions profile field instead, where relevant tools apply it automatically. Then delete the template. See Provide useful business context.
Narrow over-broad contexts. A template ticked for all six contexts appears everywhere, including places it makes no sense. Reduce it to where it belongs.
Check for sensitive content. Templates are visible to every editor. Confirm nothing confidential has crept in. See Keep sensitive information out of prompts.
Editing without breaking other people's work
Templates are shared, so an edit changes what colleagues get.
Two habits help on a team:
- Improve rather than repurpose. Editing Article skeleton to become an image template surprises everyone who used the old one. Create a new template instead.
- Announce meaningful changes. A one-line message when a shared template changes materially prevents confused reports later.
Ownership
Name someone responsible for the template list, even informally. Templates are shared editorial infrastructure, and shared things with no owner decay.
That person's job is small: review the list occasionally, merge duplicates, delete the dead ones, and add the prompt that just worked before it is forgotten.